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Facilities Management Best Practices

Do you want to learn about Facilities Management Best Practices in UAE? Then you are on the right page.

Facility management is a continuously changing field as facilities worldwide are evolving. With this transformation, the facilities management best practices must also grow since all the primarily manual professions in the UAE have become digitized with a great emphasis on data and analytics to guide decision-making.

Facility management is a developing industry with immense growth potential. For instance, facility management companies in Dubai, UAE are getting incredible demand due to the country’s constantly increasing population and economy.

This blog post will give you a detailed insight into facility management best practices in the UAE to remain competitive. Read the below-mentioned best practices list to perform better facility management staffing and operation at your facility.


What is facility management?

According to the IFMA, facility management encompasses several disciplines to ensure comfort, functionality, safety and efficiency of the constructed environment by integrating place, process, people and technology. In addition, facilities management features include safety and sustainability of the building, supporting the functionality, ground, real estate and infrastructure.

The reports show that the UAE facility management market is expected to grow at a CAGR of 10.8% during the forecast period (2021-2023). However, considering the above percentage, it is evident that facility management has evolved from a maintenance activity to a full-fledged discipline.

Read the best practices below to determine how to make the most of your facility management operations.

  1. Automate FM activities 

It would help if you created a streamlined and customized workflow to operate FM activities. The automated and streamlined workflow will help increase visibility, improve efficiency, and maintain consistency. In addition, generating and submitting the work order through the latest softwares eliminates the paperwork. In addition, it makes the maintenance activities transparent, increasing the collaboration between the team members and improving the overall facility efficiency.

  1. Implementing the preventive maintenance plan 

Predictive maintenance techniques help facility managers determine the state of in-service equipment, making it easier to forecast when a repair is needed to avoid unplanned downtime. This strategy saves cost over the more traditional defined time plan for preventive maintenance.

The facility manager must ensure the assets are in top working condition to reduce the maintenance cost. Let’s check out the benefits of adopting a preventive maintenance plan.

  • Minimize the unexpected maintenance cost
  • Increase the equipment’s lifespan
  • Reduce unplanned maintenance and unnecessary downtime
  1. Invest in technology

The facility industry is constantly evolving, advancing, and launching new technology rapidly. Facility managers must stay updated on the latest technology releases and consider how they might assist their employees in resolving the current issues. However, the facility management softwares assists the team to become more efficient and streamlined, lowering the cost and improving decision-making.

  1. Power of data analytics 

As the facility management became more integrated, the facility managers required the support of other departments. In such a case, it is best to have the right analytics to back up your proposal when investing in new technology and needs approvals from the chief financial officer.

Managers who leverage data analytics have a deeper understanding of facility operations. Moreover, the data will assist you in analyzing trends and creating informed decisions about facility operations, facility management staffing, asset maintenance and budget needs.

  1. Maintain open communication 

Communication is essential for success. You must maintain clear and effective communication between the team members across departments and outside vendors. You are required to keep everyone updated about the changes within the organization, relay any emergency repairs that need to be done and always be open to feedback.

  1. Take a customized facility management approach. 

Every organization works differently regarding facility management practice, as one size does not fit all. Whether your priorities are special projects, preventive maintenance, asset management or something else, your workflow must be customizable or adaptable and customized to your company’s specific facility needs.

  1. Stay abreast of technology.

These Days in Dubai, workplaces are getting smarter as new technologies are constantly introduced, updates have improved the legacy devices, and iterations of the old tech frequently roll out. It’s the responsibility of facility managers to stay abreast of technology advancements.

Wrapping up

In conclusion, organizations are advised to use tried and tested facility management practices such as creating the most efficient preventive maintenance plan or selecting the best cost-saving management plan. However, these best facility management practices can help you get the most out of your organization’s facilities in terms of potential, efficiency and return.

What facility management practice does your organization follow? Kindly drop your response in the comment section.


This blog post contains information regarding best facility management practices for facility management staffing.


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